REQUEST TO UPDATE MEMBERSHIP INFORMATION
Te Rūnanga o Ngāti Whātua is currently updating the contact details of members that are no longer contactable at their last known address. Below we have attached a schedule of these members. All names are given in alphabetical order, so you can track by whānau surnames. If you are aware of the whereabouts of any of these members, please inform them to update their details using the link below or by making direct contact with Te Rūnanga o Ngāti Whātua via phone or email. Alternatively, if you have any contact details, email address, telephone numbers, we would appreciate receiving them so we can make direct contact with them.
BE IN TO WIN
To incentivise our uri to help us find our members, we are offering participants the opportunity to go into a draw to win prizes, each valued at $500. To make sure you are entered into the draw, please make sure you let us know if you are referring any member to update their details. There will be 3 draws throughout the remainder of 2023. The first prize will be drawn on Tuesday 25 July 2023. Each participant will be entered into all 3 draws, depending on when information is received.
Contact details can be updated by:
- Clicking on the attached link: Update Form (jotform.com)
- Emailing the information to
- Contact the Rūnanga office on 09 470 0720
1 Personal information collected.
1.1 Personal information is information about an identifiable individual which identifies them or from which identity can be ascertained. We collect personal information that you voluntarily. provide to us when you submit a contact form through our website, send us an email or provide personal information to us through other means. The personal information that we
collect may include the following:
Date of birth
Physical and postal addresses
1.2 We collect this information to allow people to contact us through our website.
2 Information automatically collected.
2.1 In Short: Some information — such as your Internet Protocol (IP) address and/or browser and
device characteristics — is collected automatically when you visit our website.
2.22.1 We automatically collect certain information when you visit, use, or navigate the website.
This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our website and other technical information.
2.32.2 This information is primarily needed to maintain the security and operation of our website, and for our internal analytics and reporting purposes.
2.42.3 Like many businesses, we also collect information through cookies and similar technologies. The information we collect includes:
(a) Log and Usage Data: Log and usage data is service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our website and which we record in log files. Depending on how you interact with us,
this log data may include your IP address, device information, browser type and settings and information about your activity on the website (such as the date/time stamps associated with your usage, pages and files viewed, searches and other actions you take such as which features you use), device event information (such as system activity, error reports (sometimes called ‘crash dumps’) and hardware settings).
(b) Device Data: We collect device data such as information about your computer, phone, tablet or other device you use to access the website. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model Internet service provider and/or mobile carrier, operating system, and system configuration information.
(c) Location Data: We collect location data such as information about your device’s location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the website. For
example, we may use GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your Location setting on your device.
3 Use of information
3.1 We collect personal information to provide the best experience for you while you are visiting our website or accessing our events or services. We (and our employees, officers, agents, contractors, and affiliates) may use your personal information for the following purposes:
(a) to help provide any services that you have requested.
(b) to offer the most relevant information suitable to you and your interests;
(c) for event promotion, publicity or research that we might undertake;
(d) to manage and contact our membership database, including without limitation by way of publication on our website;
(e) to respond to communications received from you;
(f) to comply with legal and regulatory requirements; and
(g) for any other purposes for which you have given permission.
3.3 Information collected through our website that does not identify users is owned by us and may be disclosed by us. We may share aggregated, anonymised demographic information about our membership base with our affiliates, partners, and advertisers.
3.4 At your request, we will share your personal information with your representative or any person acting on your behalf (for example, financial advisers, lawyers, accountants, executors, administrators, trustees, or auditors).
Embedded content from other websites
3.14.1 Articles on this website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
5 Security of your personal information
5.1 We will take all reasonable technical and organisational precautions to prevent the loss, misuse, or unauthorised alteration of your personal information. However, due to the nature of email and the internet, we cannot guarantee the privacy or confidentiality of your personal information.
5.2 It is your sole responsibility to protect access to any emails you receive from us or that may provide access to your account details. To the maximum extent permitted by law, we will not be liable for any direct or indirect damage or loss if any third party gains unauthorised access to your information.
6 Your rights
6.1 Without limitation, you have the following rights:
(a) The right to be provided full information about your personal information that we hold.
(b) The right to require that we correct any incorrect information we hold about you.
(c) The right to ask that we delete or destroy your personal information. Please note that certain conditions may apply to the exercise of this right.
(d) The right to ask that we restrict the use of your personal information. Please note that certain conditions may apply to the exercise of this right.
(e) The right to object to the use of your personal information by us. Please note that certain conditions may apply to the exercise of this right.
(f) The right to receive your personal information in a structured and commonly used format. Please note that certain conditions may apply to the exercise of this right.
6.2 You can also contact us if you have any questions or complaints about, or if you wish to restrict or object to how we collect, use, disclose, manage, or store your personal information. We will respond to your request, where required by law, within one (1)
calendar month from the date your request is received. We will inform you if this timeframe is not achievable and extend this timeframe as permitted by applicable law. Subject to applicable law, we may charge a fee to cover the costs of meeting your request.
6.3 If we do not agree to provide you with access to, or to amend or erase, your personal information as requested or otherwise meet your requests, we will notify you accordingly. Where appropriate, we will provide you with the reason(s) for our decision and the mechanisms available to complain about the refusal. If the rejection relates to a request to change your personal information you may make a statement about the requested change and we will attach this to your record.
6.4 In some circumstances, and subject always to legal obligations to the contrary, we may not be in a position to grant access to your personal information or otherwise meet your
requests with respect to your personal information.
6.5 We are required to keep your information for so long as is required for our operations or by
48 How can you review, update, or delete data that we collect from
you? Contact us
Last updated September 2023.